Forms and Helpful Information
Preparing for your arrangement conference.
Downloadable Forms & Guides
Vital Statistics Information Sheet
This information will be used to acquire state documents (ie. death certificates), newspaper postings, and service information. Familiarizing yourself with these forms will help during the arrangement process.
How many Death Certificates will you need? How is the Social Security Admin notified of a death? Who qualifies for Veteran Benefits? We've compiled an information guide for you that will help you with these and other common questions.
Things to Consider
Installment Contracts: Call each lending institution and inquire if the loans are insured. They will require a copy of a death certificate if you have an insurance claim.
Certified Copy: A Certified copy of the death certificate is available through the health department of the county where the death occurred. These are colored legal documents with County Registrar’s signature and the State seal. These copies are usually required for legal purposes. Certified copies may be obtained through our Funeral Home, or you may request them on your own at a later date through the County, we will gladly provide the address. The funeral home does not charge a fee for acquiring these documents; we obtain the copies on your behalf as a service to you. However, the County does charge a small fee for each death certificate ordered. We ask that you pay that fee. The cost is $25 for the first copy and $20 for each copy afterward.
Usually, certified copies of the death certificate are required for insurance, insured loans, stocks or bonds in joint ownership and for real property in joint ownership. NOTE: You will need to remove the deceased’s name from everything.
Home and Real Estate Property
Take a certified death certificate to the Tax Assessor’s Office in the county in which the property is owned.
Notify a company agent in the local area, or notify the company itself. Check for coverage at the place of employment, auto medical coverage, health and accident coverage and life insurance. Also be sure to check with all credit card companies regarding possible policies on the account. Call the agent for each or write to the headquarters for the appropriate forms for claims. Make sure you keep a written log of who you spoke with and when so that you can track the claims easier. Fire Insurance: remove the name of the deceased from the policies.
Change title for each vehicle, including boats. Contact the Department of Motor Vehicles at (503) 299-9999.
Safety Deposit Box
If in joint ownership, remove the deceased’s name. If in name of deceased only, inquire with the bank as to what steps need to be taken.
Aftercare Cremation & Burial Service will notify the Social Security Department, the family MUST call Social Security to make an appointment if they are eligible for benefits. Call (800) 772-1213 between 7:00 a.m. – 7:00 p.m., Monday through Friday. The requirements are different for each family so you need to get the information from Social Security in order to apply for benefits. In addition, you can access more information via the website: www.ssa.gov
Stocks and Bonds
Write to the stock company and ask about their procedure for transferring stocks into your name.
Family Memorial Mortuary will help you obtain a US Flag for the next of kin. In most cases, the cemetery of choice will file ordering of a Veteran’s marker or cemetery reimbursement.
You can contact the VA Regional office, Office of Memorial Affairs (Benefits information and assistance) at 800-827-1000.
To cancel an individual’s voter registration, write a cancellation notice stating that the individual is deceased. Voter registration cancellation should be to:
Clackamas County Clerk
1710 Red Soils Court, Suite 100
Oregon City, OR 97045
Director of Elections
1040 SE Morrison St
Portland, OR 97214-2495
3700 SW Murray Blvd, Suite 101
Beaverton, OR 97005
Consult an Attorney as Necessary
As this is not a comprehensive guide to required action to be taken in the event of a death. This list is simply a public service list to help you get started on you own. It should not, for any reason, be misconstrued to be any form of legal advice or guide. We are not responsible for any information contained herein, as it was all gathered by contacting agencies and individuals who are not affiliated with our establishments. Be aware that policies, procedures, addresses, phone numbers, prices, etc. may change without our knowledge despite our attempts to keep this list reasonably up-to-date for your convenience.